Accounting document handover

Document transmission is an important part of the accounting process

Accounting can only be managed smoothly if documents are transmitted regularly and according to a pre-agreed procedure. If bills, bank information or other data are sent through different channels and at different times, the chances of some information being missed increases.

Therefore, at the beginning of cooperation, we agree on the basic method of document transfer, deadlines and responsible persons.

What documents are usually transferred to accounting?

• Purchase invoices and other expenditure documents.
• Sales invoices and their adjustments.
• Data of bank accounts and payment systems.
• Employee, Leave and Payroll Information.
• Contracts and documents affecting accounting.
• Documents for acquisition or sale of fixed assets.
• Information on non-standard transactions.

One main document channel reduces the risk of errors

In practice, it is important to avoid a situation where some documents are sent by e-mail. by mail, some via messaging apps, and some are transferred only at the end of the month.

Choosing one main transmission channel makes it easier to check whether all documents have already been submitted and whether something is still missing for a specific period.

When do documents need to be handed over?

We coordinate the deadline for submission of periodic documents with the company in advance. It is important that the accountant has enough time to check documents, arrange accounting and prepare declarations.

Non-standard transactions, employee changes or other important events should not be left until the end of the month. In such cases, it is better to communicate the information immediately.

What additional information must be provided with the document?

Not every transaction can be properly understood from the account or payment purpose alone. Sometimes information about the purpose of the transaction, contract, employee, project or other circumstance is required.

If the document relates to an unusual transaction, it is worth providing a brief explanation immediately. This reduces the number of additional questions and subsequent adjustments.

What does the monthly document transfer process look like?

1. The company collects accounting documents in an agreed manner.
2. Monthly documents and data are transferred by the specified date.
3. We are checking for missing important information.
4. We receive necessary additions or clarifications.
5. Documents are included in the monthly accounting.

Document transfer is one of the components of the overall monthly accounting process.

If the entire process is organized electronically, more about the working model can be found on the page remote accounting services.

A practical control checklist can also be found in the article How to transfer documents to an accountant?.

Related information on document transfer

A practical list of documents and the principles of transfer can be found in the article How to transfer documents to an accountant?.

If the entire accounting process is carried out electronically, remote accounting services are also relevant.

The transfer of documents is part of the overall monthly accounting process.